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Human ResourcesİZNAVNMSI

Keep personnel files complete and filings on time

Your employee list tracks missing personnel documents and the days left on each filing with Turkey's Social Security Institution (SGK). IWB calculates attendance from work schedules, and you export it to your payroll program as a CSV.

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Runs in your browser. In the cloud or on your own server, it's the same IWB.

Records
İZNAVNMSI
Built-in request types
5
SGK exit codes
39
HR document types
12
Connected modules
6

01

Keep job history through promotions and transfers

Answer questions like "Who did this employee report to on March 1?" straight from the record. When the unit, job title, manager, or work schedule changes, IWB opens a new assignment record instead of overwriting the old one. When an approval flow routes a request to the employee's manager, IWB takes the approver from the unit manager on your org chart.

  • Assignment reasons: hire, promotion, transfer, role change, correction, or termination
  • An employee can have only one open assignment at a time
  • Bulk assignment lists anyone it skipped, with the reason

02

Don't miss an SGK filing deadline

See SGK notifications coming due or already overdue right above your employee list. IWB tracks both deadlines: the hire notification must be filed at least 1 day before the start date, and the termination notification within 10 days after the exit. You file through SGK's own system. A hire notification counts as filed once you upload it to the personnel file, and a termination notification once you check it off on the offboarding checklist.

  • Tracking covers the last 90 days and the next 30 days
  • The 39 built-in termination codes are shared across your whole installation; adding a code takes a separate permission
  • Seasonal, campaign, and visa-expiry codes suspend the employment contract, and IWB warns you when you pick one

03

Find missing documents before an inspector does

See which documents are missing from each employee's file and which are about to expire. The file lists every document type you expect, uploaded or not, with its status; 7 of the 12 built-in types are required. Turkish national ID numbers (TCKN) and IBANs are hidden on the employee record and need a separate permission to view. Health reports and criminal record certificates are marked as sensitive documents.

Unlinking a file doesn't delete it

The personnel record only links to the file, which lives in Files. If you remove the link, the file stays in the archive.

04

Stop filling in attendance day by day

Mark only the days that didn't follow the schedule. IWB fills in the rest of the month automatically from the work schedule, public holidays, and hire and termination dates. Import time clock (PDKS) data from a CSV file, and export attendance to your payroll program the same way. No biometric data is collected.

  • Public and religious holidays come preloaded year by year, and the eve of a holiday counts as a half day
  • Clear a mark and the day returns to its calculated value
  • The payroll file includes days worked, leave, sick leave, absences, hours, and overtime

05

Employees check leave balances without asking HR

The request form shows remaining annual leave, and how much of it carried over from last year, right away. IWB calculates annual leave from completed years of service. The built-in tiers are 14 days after 1 year, 20 after 6 years, and 26 after 15 years, and you can change them in settings. Requests go through the approval flow you set up. For each request type, you choose whether going over the quota blocks the request or only triggers a warning.

  • Unpaid leave and sick leave don't count against annual leave
  • Pending requests count against the balance; drafts don't
  • With no approval flow set up, the request type settings show "Requests aren't routed for approval."

06Capabilities

What you can do with Human Resources

  • Seniority and notice period

    IWB calculates the notice period from seniority: 2, 4, 6, or 8 weeks. It doesn't calculate severance amounts.

  • Offboarding checklist

    The checklist comes with 8 built-in items. The SGK termination notification, certificate of employment, and access revocation are required.

  • 5 built-in work schedules

    Choose from full-time, half-day Saturday, two part-time options, and a 6-day week. IWB warns you about any schedule over 45 hours a week.

  • Overtime consent

    Each employee's written consent is recorded as a date range and ends 30 days after a revocation notice.

  • Five built-in request types

    Leave, travel, advance, overtime, and equipment requests share the same form, and you manage request types in settings.

  • Anonymization with a reason

    Clear the identity details of former employees whose retention period has ended, with a recorded reason. You start the process; it doesn't run on its own.

  • Employees see their own record

    They also see their document status and update their own contact details, emergency contact, and photo.

  • Custom fields on employee records

    Add fields such as a time clock number, driver's license class, or clothing size. They're sensitive by default, so only people you authorize can see them.

07Compliance

Let IWB track Labor Law and SGK deadlines

SGK filing deadlines and the notice periods of Turkish Labor Law No. 4857 (İş Kanunu) are built into IWB as fixed rules. Annual leave tiers come as a built-in quota you can change in settings. You file notifications through SGK's own system and run payroll in your own program; IWB tracks the deadlines and prepares the payroll input.

  • SGK hire notifications are due at least 1 day before the start date and termination notifications within 10 days after the exit; IWB tracks both, and you file them
  • 4857 Art. 75A checklist of the documents expected in each personnel file; a terminated employee's record can't be deleted
  • 4857 Art. 53Built-in annual leave quota in tiers of 14, 20, and 26 days, with entitlement starting after 12 months; you can edit the tiers
  • 4857 Art. 17Notice period of 2, 4, 6, or 8 weeks based on seniority; IWB calculates only the period
  • 4857 Art. 41The date range of written overtime consent is recorded, and IWB warns about work schedules over 45 hours a week
  • 4857 Art. 28The certificate of employment is a required item on the offboarding checklist
  • KVKK 2026/921In line with KVKK, Turkey's personal data protection law, IWB doesn't track time biometrically; attendance records daily hours worked and overtime

08Connected modules

They share the same database and permission model

Industries

09

Frequently asked questions

Does IWB run payroll?

No. Human Resources doesn't store wages or calculate payroll. You export attendance to your payroll program as a CSV. IWB calculates seniority and notice periods, not severance or notice pay.

Does it connect to our time clock (PDKS)?

Not directly. Paste your device's export as a CSV with employee number, date, hours, and overtime columns, and IWB lists any rows with errors.

Does approved leave show up in attendance?

Not automatically. Attendance is calculated from work schedules, public holidays, and hire and termination dates. You mark leave and sick days in attendance yourself.

Does IWB file SGK notifications?

No. IWB tracks the deadlines for hire and termination notifications and warns you, and you file them through SGK's own system. A hire notification counts as filed once you upload it to the personnel file, and a termination notification once you mark it complete on the offboarding checklist.

Can employees see their own information?

Yes. On the "My profile" page, employees see their own record, document status, work schedule, and manager. They can change only their contact details, emergency contact, and photo.